Thank You Letter Guidelines for After the Interview!

Follow the guidance below to help you write thank you letters after your interview!

Thank-You Letter Guidelines

  • Start by reminding the individual of when the conversation or interview took place and for what position you are seeking.
  • Remember to thank the employer for his or her time in meeting with you.
  • Reiterate your interest in the position and specific details about the job that may have been mentioned by the employer. Tie your qualifications to that particular position and mention anything you feel sets you apart from the next candidate.
  • Reiterate your interest in future communication or follow-up. Express confidence by using, for example, the phrase “I look forward to hearing from you soon,” rather than, “I hope to hear from you soon.”

Thank-You Letter Tips

  • Timeliness is everything. Strive to send thank-you letters within 24-48 hours of the meeting.
  • Always send a thank-you letter to individuals with whom you have met. Also, send one to individuals who provided you with information about careers, referrals, or other assistance in your career search. Acknowledge your appreciation and gratitude for their efforts – it leaves a favorable impression in their minds and facilitates continued growth and development of those relationships.
  • If more than one person spoke with you, send a thank you letter to each individual with whom you met.
  • All letters may be added to your candidate file, so ensure you personalize each letter.
  • To personalize your letters, highlight the points discussed with that individual. Not only does it refresh the employer’s memory of you and the conversation, but it also demonstrates your listening skills.
  • Keep it brief – no more than two to three paragraphs.
  • If you handwrite your thank-you letter, use appropriate professional stationery and very neat handwriting.

Example of a Thank-You Letter:

Dear Mr. Flanton:

Thank you for the time you spent with me discussing the Investment Banking position this past Thursday. My interest in the position has grown after our in-depth conversation regarding the structure of the Public Finance team and the continued professional development that employees receive. I am confident that my education at Kelley Business School and my internship experiences with Holbrook and Company and Citigroup prepared me well for a full-time position with Wells Fargo. I look forward to hearing from you about the next steps in the interview process.



By Carol Maldonado
Carol Maldonado Career Coach Carol Maldonado